The Canadian Centre for Policy Alternatives (CCPA) is Canada’s leading progressive research institute, focusing on issues of social, economic and environmental justice. The CCPA’s BC Office is currently recruiting an Administration and Operations Specialist. This position is suited to someone who enjoys administration, brings strong attention to detail, and works well both collaboratively and independently. The successful candidate will support the CCPA–BC management and development teams in a respectful environment where administrative work is valued.
Closing date for applications: April 11, 2024 at 5:00pm Pacific Time. Interviews for qualified candidates will be conducted on a rolling basis. The posting will be closed ahead of the posted date if the hiring committee determines to pursue a successful candidate.
Start Date: We aim to fill the position as soon as possible.
Duration: Permanent full-time (35 hrs/week) This is a full-time onsite position and the employee is expected to work from the office 5 days a week (Mon-Friday)
Salary and working conditions: The annual full-time starting salary range is $63,681 (plus employer matching pension contribution) rising to $84,657 on a six-year pay scale. The CCPA–BC is a unionized workplace with a six-step grid, six weeks of vacation to start (including a year-end holiday office closure), a pension plan and a generous benefits package that includes employer-paid extended health, long-term disability and life insurance. As an employer, CCPA–BC is committed to work-life balance. While some scheduling flexibility is required on occasion, this position is not expected to work overtime other than in unusual circumstances.
Commitment to Diversity, Equity, and Inclusion
The CCPA–BC is committed to equity in the workplace and creating a diverse and inclusive team, including through our recruitment processes. We strongly encourage applications by candidates with lived experience relevant to this specific role, and more broadly those from traditionally marginalized groups or identities. You are welcome to self-disclose information about your identity or relevant life experience in your application.
Position Summary
Reporting to the Associate Director of Operations & Finance, the role will be responsible for coordinating and carrying out various administrative and development functions, including:
- Maintaining CCPA–BC’s operations, including liaising with suppliers, contractors and building maintenance as required.
- Maintaining office supplies inventory;
- Providing administrative support to the management team, assisting with the organization & coordination of internal & external events;
- Answering/directing incoming calls and email inquiries, taking messages;
- Assembling cash and cheque deposits, including secure transfer to the bank and secure storage between transfers;
- Administering the day-to-day financial activities of the CCPA BC Office (including payables, invoicing and receipt of revenues);
- Participate in the coordination and organization of CCPA–BC’s annual fundraising gala and other events;
- Coding all income, invoices Visa receipts and statements;
- Processing donations, including data entry in the donor database;
- Ensuring data integrity and accuracy in our donor database;
- Creating reports for tracking donation reconciliation in monthly financial statements;
- Supporting development staff and the management team by running database queries, such as donor recognition lists, invitation lists, mailing lists, etc;
- Assisting with data analysis and monitoring donation trends;
- Ensuring all organizational supporters are in good standing, preparing correspondence, supporting funding proposals and tabling at annual conventions.
Qualifications and skills
- This position is suited to someone who enjoys administrative duties and takes pride in performing them with accuracy and speed;
- College Diploma or a combination of education and work experience in Office Administration, data processing or a related field;
- Strong proficiency in working with computers and able to learn new software quickly. Specifically, we are seeking someone who can work effectively with complex spreadsheets; has experience working with databases (specific experience with Nationbuilder and/or DonorPerfect is an asset); Google Drive; related experience using accounting software and familiarity with payroll software;
- The successful candidate will have strong organizational and time management skills and excellent attention to detail;
- Commitment to the CCPA’s purpose and values of social, economic and environmental justice;
- Ability to work collaboratively in a team environment and contribute to a positive office culture;
- Experience working with a non-profit organization is desirable.
To apply
Email a 1–2 page cover letter and resume (including references) as a single PDF document with your last name in the filename to: [email protected]
We thank all applicants for their interest. However, only those candidates short-listed for an interview will be contacted.
About the CCPA–BC
The Canadian Centre for Policy Alternatives is an independent, non-partisan research institute concerned with issues of social, economic and environmental justice. The BC Office is a leading voice in public policy debates in our province and focuses on a range of issues including poverty, inequality, climate justice, housing, and racial inequities. The CCPA is a non-profit charitable organization. Our largest source of revenue is individual donations.